Record organizer

Ontario Move-Out Record Organizer

Name: Ontario Move-Out Record Organizer
Author: usecos.app Research & Engineering

Create a private move-out record checklist for keys, photos, unpaid rent, last-month-rent deposit notes, and repair documentation.

Researched by usecos.app Research & Engineering · Official sources verified 2026-08-01

Direct answer

Ontario landlords should keep move-out records in a way that separates rent, deposit, damage, keys, photos, and communication evidence. This organizer creates a private checklist and summary; it does not decide whether money is owing or prepare an LTB claim.

Official form boundary. This helper creates a preparation summary only. It does not replace a current LTB notice, application, service rule, hearing direction, order, lawyer, or licensed paralegal.

Move-out record

Rental unit referenceMove-out or possession dateNotes

Evidence readiness

0 of 8 record categories marked complete.

Lease or tenancy agreement savedRent ledger updated through move-outLast-month-rent deposit and interest notes reviewedKeys, fobs, parking passes, and remotes recordedDated photos or videos taken before repairsRepair estimates, invoices, and contractor notes savedTenant communications exported or screenshottedEvidence copies prepared for the other party if an LTB filing occurs

Methodology and assumptions

Checklist completion is counted from selected record categories.
The summary includes only values typed into the browser session and does not upload files.
Evidence reminders are based on LTB disclosure guidance and general RTA record categories.

Important limitations

Does not decide damage liability, ordinary wear, deposit entitlement, or evidence admissibility.
Does not store files or preserve original metadata.
Does not replace LTB applications, orders, or advice from a lawyer or licensed paralegal.

Official sources and verification links

Confirm the current Ontario rule, LTB form, filing instruction, or evidence direction before serving a notice or filing an application.

Residential Tenancies Act, 2006Ontario statute governing rent increases, deposits, notices, applications, hearings, and orders.LTB forms, filing and feesOfficial LTB page for current landlord notices, applications, instructions and filing options.LTB practice direction on evidenceOfficial evidence disclosure direction, including portal-upload and party-service cautions.